Junior Office Assistant


2 to 3 Years

Doha, Qatar

November 22 2021

Company : Qatar Airways

Employment Type : Full time

Company Details : Qatar Airways is the national airline of the State of Qatar. Based in Doha, the Airline’s trendsetting on-board product focuses on: comfort, fine cuisine, the latest in-flight audio & video entertainment, award-winning service and a modern aircraft fleet averaging around 5 years of age.

Awards by industry audit Skytrax:
- Airline of the Year (2011, 2012, 2015, 2017, 2019)
- World's Best Business Class (2013, 2014, 2016, 2017, 2018, 2019)
- Best Business Class Airline Lounge (2014, 2016)
- Best Airline in the Middle East (2014, 2015, 2017, 2018)
- Best Airline Staff in the Middle East (2016)
- Best Business Class Seat (2015, 2019)

Qatar Airways serves more than 150 key business and leisure destinations worldwide, with a fleet of over 200 aircraft. The airline flies to Australia, Asia, Europe, Middle East, Africa, North America, and South America.

Job Description

About The Role

You will be responsible for supporting the requirements and the effective administration of document maintaining and logistical support to the Line Manager and the department, systematically improving and organising the filing system and database. Coordinating with messengers of other departments on documents received and dispatched. Handling the walk-in staff who approach reception desk.
Distribute correspondences, mail, and record all incoming and outgoing documents.
Maintain proper filing system. Files documents, letters and other correspondence into the analogous files to maintain up to date, neat and orderly files at all times. All documents to be filed in respective files/folders within 24 hours from time of receipt, with zero errors.
Assist, process, update, and maintain staff various records in the department. Update and maintain the database.
Monitor office/pantry supplies consumption and prepare requisition for replenishment to maintain sufficient supplies and smooth flow of the office operation.
Prepare and serve beverages to employees and guests and undertake all other kitchen duties.
Preparing sets of letter head and continuation sheet for Offers, which helps HR Admin Coordinators when printing offers.
Taking photocopies of the signed letters and preparing the packs to be dispatched to the HR Filing room for HR Admin teams.
Preparing new staff files for staff who are on-boarded in Outstations by inserting separators and filing the right document in the right category, updating the staff name, staff number, designation and station on the front and sides of the file.
Checking Long Service Certificates and sending for signatures, preparing distribution excel sheet. Packing the signed certificates and obtaining signature of acceptance from various HR BS teams/messengers while dispatch, filing these acceptance forms in LS File.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible


About you:
An ideal candidate will have a minimum of high school qualification and 2 years of job-related experience.
Command of English language.
Ability to foster teamwork among team members.
Ability to process and work with confidential information, self-manage assignments.
Assist the departmental needs by demonstrating excellent administrative capabilities.

Computer literate and proficient in all MS Office Applications.