Bodyshop Store Administrator



Doha, Qatar

November 25 2021

Company : Jaidah Group

Employment Type : Full time

Company Details : Established in 1898 and passed down generations of the Jaidah family with the aim of serving you, the customer, and the state of Qatar at large, Jaidah Group has been a recognized force in trade for over 100 years. Dealing initially within the bare necessities like food, imported from exotic destinations such as Iran and India, Jaidah Group has blossomed, expanded and conquered countless market sectors since.
Jaidah Motors and Trading Company (JMTC), created by Mr. Jassim Jaidah over half a century ago, has forged outstanding relationships with major international manufacturers. JMTC continues to provide the highest quality products and services to Qatar’s demanding market.
Jaidah Group prides itself on overcoming Qatar’s most challenging obstacles within the context of development and growth, embodying a perfect harmony of these concepts. The Group now boasts an array of divisions that function synonymously under the aforementioned qualities including its locally renowned automotive sector, heavy equipment, technology, energy, industrial supply, and furniture sectors.

Job Description

A. Ordering Parts:
> Receiving Parts quote from SA
> Shortlist the approved parts and raising the Lpo against the quote
> following up with parts department / vendor (External parts suppliers) regarding parts and invoice.
Arranging Bodyshop sublets store:
> Reviewing purchase quote, interviewing sales representatives, securing quotes and coordinate with BS Manager to select the quality products.
> Arrange all paint related consumables and order from BS Vendors time to time
> Control the monthly consumables in timely manner.
Arranging Technician Tools and uniform:
> Co-ordinate with BS supervisor to Review the technician tools
> Arrange to provide new uniforms and shoes for technicians and BS staff.
> Ensure that all the technicians have the required tools and uniforms time to time.
Building maintenance:
> Communicating with building maintenance team for equipment and facility maintenance needed inside the body shop.
> Co-ordinate with internal and external maintenance team to maintain BS paint booths, air compressor and repair or service it as required.
LPOs and Petty cash:
> Purchase all department related items (stationary, pantry items, job cards and invoice books etc..) through PO
> purchase BS related items through petty cash when required and submitting the required Documents to head office.
Posting materials and external services:
> invoicing all purchase invoices for every single SO in the system (parts, paint invoices, consumable invoices, ….)
> submit all the BS related invoices to accounts team and following up the payment of vendors in timely manner
> Maintain the documentation and filing all archived invoices and keep the records time to time.
> Preparing monthly reports of bs consumables and paint repairs
> Maintain the attendance records
> Doing general administration works.