Admin Assistant

Administration Assistant


Doha, Qatar

November 29 2021

Company : Rankoussi Fabrics and Furniture

Employment Type : Full time

Company Details : Whatever equations the world remarks of Rankoussi, it is a sweet story of a factory in Qatar that has made its way into mansion residences, enormous offices, and deluxe hotels that require only the best of fabrics, wallpapers, and interior designs.
When we opened our first weaving factory in 1970, our humble goal was to cater to the needs of families in our home region for brocade fabrics. Our leap of faith happened in 1990 when we decided to accept project contracting and fit-outs to be able to expand to corporate chambers that see our creations to be a perfect fit for their space. Thus we launched one-stop shops in eight countries, making Rankoussi a global go-to name for architects, interior designers, and artists.

Job Description

Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels, etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
Conduct data entry